Formals letters are referred to those letters which are written in official language for specific official reasons only. We write formal letters for writing letters to our school principal, college professor, head of an institute, head of a committee, any chairperson of government organisations, head of the management committee in office, any office colleague. In formal letter, we have to maintain the official tone thoroughly and avoid using any informal language and words. We cannot add extra details or unnecessary information within formal letters. We should keep the language easy, simple, engaging and to the point for informing our needs and queries clearly. Formal letters has been conventional methods of communication with any form of official organisations since long time. In the technology based world, where we can easily send email, fax etc. we can send formal letters by maintain format as well as a mode of communication.
Formal letter has a specific writing format which we all need to follow to deliver the right information to the source. We can address the institutional head as dear sir in formal letters. Students are advised to follow sample letters given in this article for understanding the format. This letters are often written for official purposes strictly. Cover letters are also type of formal letters which job seekers add in the application along with complete resume for detail information about them. There is a specific stipulated format of formal letters which writers should always follow. The language has to be orderly and conventional language for keeping the rhythm of letter. There are various type of formal letters like leave application, resignation letter, termination letter, appointment letter, cover letter, invitation letter etc. formal letters are often get to be notified for its language which written in an orderly way step by step. There are more samples of formal letter given for better understanding of students.
Formal letter are written to or in various situations such as:
1) To authorities
2) To colleagues
3) To seniors
4) To School/ College principles
5) To companies or industries applying for job.
A formal letter follows a specific format which is given below.
Formal Letter Format to College Principal for Fees Payment in Installments
Sender Name: XYZ
Sender Address:
city, hometown pin code
Sender Contact No.:
Email: [email protected]
Receiver Name: ABC
College Name: XYZ
Address:
city, state zip code
Date:
Respected college principal,
Sub: Request for permission to pay admission fees in instalments.
I am………(Name of the student) studying in…………college(Name of college).I am a hardworking student, I have got distinction too in my first year at our college. Now, I will be taking admission for next year but the college fee is too much to pay and I can’t afford to pay the whole fees at one time. I kindly request you to permit me to pay the fees in at least two instalments. I will surely study very sincerely and I will attend all the classes regularly.
Please give me a chance to study in your great Institute where I can improve my knowledge and skills. I am hoping for a positive response from you.
I sincerely thank you for your time and consideration.
Yours sincerely
Name of student: XYZ
Do’s:
1) Your letter should sound very calm and in requesting tone.
2) Add your academic achievement in college which will attract your eagerness towards the admission.
3) Mention the date and month of submitting the instalments for convenience.
Don’t:
1) Don’t use informal words while writing formal letter to principal .
2) Don’t add extra information in the formal letter like your parents details or past information which is irrelevant.
3) Don’t add idioms and phrases in formal letter.
Formal Letter Format to Bank Manager
From.
Sender Name:
Address:
city, hometown, state, Pincode
Contact no.:
To
The bank manager
Name of the bank:
Address:City of a bank branch, state,
Date:
Respected sir,
Sub: Application for a new ATM card.
I am ……(Name of account holder)in the……Branch(Name of the branch) from the pastone month. I received thepassbook 8 days after account opening. Your bank provides good serviceto the account holders and thus I opened my bank account here too.
I would like to apply for a new ATM card asI want to do major transactions, hence I need an ATM card as soon as possible. I would be very thankful if you do further process atearliest. I haveattached my bank details for further process.
I am hoping you will look forward to my request as early as possible.Thank you for your time and consideration.
Yours faithfully
Name of the account holder
Bank details.:
Account holder name:
Account Number:
Aadhar card no.:
Attached passbook copy, Aadhar card copy, etc.
Do’:
1) Attach valid documents with your letter.
2) Your added information should be correct and valid.
3) Use polite language in the letter, it should be ina respectful manner.
Don’t:
1) Don’t apologize while writing a formal letter.
2) Don’t add a subject in brief it should be in one statement.
3) Don’t make body of the letter too lengthy, it should be in 2-3 paragraph only.
Formal letter to University with Format
from
Name of student: XYZ
College name:
Address:
City, State, Pin code.
Contact no.:
To
University name:
university address: City, State, Zip code
Date:
Greeting (head of university)
Sub: Applying for Issuing Duplicate Copy of ………Graduate (Name of the stream which you have studied) Marksheet.
Respectfully, I am……..(Name of the student) a student of college…….(Name of college) from…….university (Name of university).
I am writing a letter for issuance of the duplicate copy of my……….(name of the semester/year) graduation Mark sheet. I have lost my Mark sheet during admission process of next year(Mention the recent year of education).my academic education is going to be end this year so it is the only proof for internship program. Following are the details of my mark sheet which is lost by me
PRN no.: ………… (Permanent registration number)
Examination seat No: ……………
Result Date: ………..
Therefore, I kindly request you to please issue my duplicate copy of mark sheet as soon as possible. I am hoping for the positive response from you.
Thank you!
Yours sincerely
Name of student: ………
Place: ………
Date: ……….
Do’s:
1) Add valid reason for issuance of mark sheet.
2) Use official language while writing a formal letter, it should be sound very calm
3) Added information should be valid such as address, name, result details.
Don’t:
1) Don’t write idioms and phrases while writing a formal letter.
2) Don’t make paragraph too lengthy, add required information while writing a formal letter.
3) Do not provide irrelevant data like names of guardians or names of teachers as it will not help the receiver in any way.
More Example:
Letter to Teacher
- Write a letter to your teacher for leave for illness.
- Letter for inviting a team of students and teachers for competition/workshops
Letter to Headmaster/Principal
- Write a letter to the Headmaster of your institution for the introduction of computer education in your school curriculum
- Write a letter to your principal to grant permission to your class for going to excursion.
- Write a letter to the principal of a local college requesting him to arrange a cricket match between his college and yours
- Letter to the Headmaster/Headmistress of your school stating you could not attend school the day before owing to heavy shower.
- Letter to Principal of your school requesting him to issue your transfer and character certificate as your father has been transferred to another city and you have to go along and join another institute
- Letter to Principal of your school requesting him to make arrangement for some more furniture for your Classroom
- Application to headmaster for Readmission
- Application to the Principal/Headmaster of school for seeking 4 days leave as your grandmother is unwell and you need to accompany her to the hospital
- Write an application to your Principal to remit your late fee fine
- Application to Headmaster for urgent work at home
- Application to your Headmaster for sick leave
- Write an application to your Headmaster for remission of fine.
- You want a school leaving certificate. Write an application to your school headmaster for school leaving certificate.
- Write an application to the Principal of your school requesting him/her to arrange extra classes
- Write an application to the principal of your school requesting him to grant you full fee concession
- Letter regarding cancelation of admission
- Letter regarding not receiving the admission kit
- Complaint letter against school for forcing to buy books & uniform from school only which is too costly
- Letter regarding refund of admission fee debited twice
- Complaint letter against teacher for fee payment harassment of student
- Letter to principal organizing an educational trip
Letter for Students
Application Letter
- For Leave
- For Character Certificate
- For a Job
- Write an application to the chairman of your Union Council/Municipality for the installation of a Water Distribution Pipes
- Write an Application to the BDO for Issuing the Caste Certificate
- Write an Application to the BDO for Electrifying your Village
- Write an application to the BDO for Repairing Damaged Roads
- Write an application to district supply officer of your district requesting him for issue of a permit of sugar for marriage of your sister
- Write a letter to the Officer-in-charge of the local police station on a theft in your locality
- Write a letter to bank manager about a check of yours that has been dishonoured
- Letter to Pradhan of gram Panchayat expressing concern about scarcity to water due to excessive use to shallow tubewells in agriculture
- Write a letter to the district collector drawing his attention to the nuisance caused by loudspeakers in the city during exam days
- You wish to visit your home during Diwali vacations. Write an application to the hostel warden asking for permission to go home?
- You want to go to a family vacation. Write a letter to the principal seeking three days leave from the school
- Your brother’s marriage has been fixed so you have to attend the marriage. Write an application to your school Headmaster for two days leave.
- You are not able to pay the school fee. Write an application to your school headmaster for full fee concession.
- You want to visit your mother in the village. Write an application to the school headmaster asking for 4 days leave.
- Application to the librarian of your school asking for issuing of some story books as you wish to prepare for the school annual day function.
- Write an application to your local civic body for repairing faulty light
- How to Write application for the post TGT
Complaining Letter
- Write a Letter to the General Manager, Transport Authority, complaining about rude and irresponsible behaviour of drivers and conductors
- Write a letter to complaint regarding Supply of Defective Goods
- Write a letter of complaint to the Electricity department for excess billing
- Write a letter to the Railway Station Master complaining the damaged item
- Write a letter of complaint regarding inferior quality of goods
- Write a letter of complaint to UIET regarding encroachment
- Write a letter of complaint to the railway authorities asking for damages
- Write a letter to Municipal Corporation of your city complaining about the miserable condition of roads in your locality
- Business complaint letter for Students
- Complaint letter failed to clear payment even after several reminders
- Letter of complaint to Municipal Council for removal dead buffalo
- Complaint letter to a firm that the goods sent were defective
- Write a Complaint Letter about a Product you recently brought
- Complaint letter to the landlord about any object which is not working
- Complaint letter to bank, Complaint letter about non receiving of Debit Card
- Complain letter regarding deduction of money
- Write a Letter to the chairman of municipality complaining of the poor sanitary condition of the locality
- Letter to the sub- division officer, telephones regarding frequent telephone disorders
- Letter of complaint to the additional district Magistrate of your district regarding scarcity of sugar and kerosene oil at the fair price shop
- Write a letter to the postmaster complaining against the irregular delivery of the letters
- Write a letter to the Post Master of your local post office enquiring about an important parcel you have not received
- Write a letter to the postmaster complaining against the irregular delivery of the letters
- Write a letter to the manager, H.M.T. showroom super market complaining that the watch you bought a few days ago does not keep good time
- Write a letter to the Bank Manager complaining to him about the delay of the loan applied for
- Complain Letter: Letter to local police station somebody snatched your handbag
- Letter to the Police Commissioner complaining about illegal parking by people
- Complaint letter to school regarding dirty classroom and toilets
- Transfer certificate of ward
- Inappropriate behavior of teacher towards to the parents
- Letter regarding fee structure
- Enquiry about admission application status
- Enquiry letter regarding book bank facility
- Complaint letter against principal for rude behavior
- Complaint letter against teacher for using abusive language in class
- Enquiry letter regarding the school trip
- Enquiry letter for school bus service
- Complaint letter against the canteen food served to children
- Letter regarding using advanced technology in academic
- Letter regarding the bona-fide certificate
- Letter to Travel agency Complaint regarding not receiving the refund
- Letter to travel agency regarding cancelation of travel XYZ membership
Editorial Letter
- Write a letter to the Editor expressing their views on increased human dependence on technology, using your own ideas. Write a letter is not more than 150 words.
- Write a letter to the editor Need for people’s movement for a clean Yamuna.
- Write a letter to the Editor of the local newspaper expressing your views on Need for people’s movement for a clean Manavta Nagar in not more than 150 words.
- Write a letter to the Editor of the local newspaper expressing your views on the importance of sports and games in students’ life in not more than 150 words
- Write a letter to the Editor of the local newspaper to draw the attention of the concerned authority regarding the frequent breakdown of electricity in your locality in not more than 150 words.
- Write a letter to the editor of a newspaper about the problems faced by
commuters due to reckless driving of public vehicles - Write a letter to the Editor of a newspaper on the utility of various grants given to students by the state.
- Write a letter to the editor of a leading English daily about the pollution caused by plastic carry bags
- Letter to the Editor of newspaper, complaining against the increasing nuisance of beggars in the city
- Write a letter to the Editor of a leading English newspaper about the lack of a children’s playground in your locality
- Letter to the Editor of a newspaper about very irregular and short water supply in your locality
- Letter to the Editor on media’s changing role in India
- Write a letter to the editor of an English newspaper complaining against rash driving of private vehicles on city roads
- Write a letter to the editor of a newspaper regarding the survey conducted by your regarding of the popularity of TV serials and program made among the teenagers in your city
- Write a letter to editor of newspaper, complaining against the increasing nuisance of beggars in the city
- Write a Letter to the Editor of English daily about the disturbances caused by the thoughtless use of loudspeakers
- Write a letter to the editor of English daily about the importance of Afforestation
- Write a letter to the editor of an English newspaper expressing your concern over the excessive use of plastic bags.
- Letter to the Editor expressing views on the issue of mindless violence spreading in the society today
- Letter to the Editor giving suggestions for Cleanliness Awareness Programme
- Letter to the editor of a daily newspaper, about the misuse and poor maintenance of a public park in your area
- Letter to the Editor about the problem of female feticide still prevalent in India
- Letter from a newspaper correspondent of a national daily to the editor on the destruction caused by flood and the relief measures taken by the administration.
- Letter to the editor of a daily newspaper, about the misuse and poor maintenance of a public park in your area
- Letter to the Editor of an English daily expressing view about prevention of Dengue and Malaria
- Write a letter to the editor for suggesting free from corruption
- Write a letter to the Editor of English daily describing the difficulties due to water logging in your locality
- Letter to the Editor about the misuse and poor maintenance of a public-park in your area
- Write a letter to the editor for pointing standards of teaching of English in schools
- Letter to the editor of the Hindustan times drawing attention of the government officials to the problem of unavailability of a bus atop near your colony
- Letter to the editor of a daily newspaper, about the misuse and poor maintenance of a public park in your area
- Letter to the Editor of a newspaper about very irregular and short water supply in your locality
- Write a letter to the editor of a newspaper, about frequent breakdown of electricity in your locality
- Letter to the Editor regarding need of Educational Counsellors
- Letter to the Editor about evoking awareness for the use of solar energy
- Letter to the editor of a newspaper about frequent breakdown of water supply in your locality
- Letter to the Editor highlighting the problem of road rage and suggesting some solutions
- Write a letter to the editor expressing your displeasure at indecent advertisement
- Letter to the Editor giving suggestions for Cleanliness Awareness Program
- Write a letter to the editor for suggesting free from corruption
- Write a Letter to the Editor of an English daily complaining about the irregular clearance of garbage in your locality
- Write a letter to the Editor of an English daily on about 120 words. Voicing your anger and displeasure at the prolonged digging on one side of the main road of your area
- Letter to the Editor regarding implementation of odd/even scheme to control traffic hazard and pollution
- Letter to the Editor regarding frequent call drops and extra charges in use of mobile phones
- Letter to the Editor of a daily about the poor and pathetic condition of roads
- Letter to the Editor of English daily expressing your grave concern, about the price rising of essential commodities
- Write a Letter to the Editor of English daily expressing concern about the indiscriminate felling of trees in your locality.
- Letter to the Editor expressing your grievance about ‘MALARIA’ and ‘DENGUE’ that already have broken out in your area
- Suppose you want to celebrate Teacher’s day in your school. Write a letter to the Headmistress of school seeking permission to organize this
- Letter to the Editor of English daily expressing views about banning of old vehicles, which are polluting the environment alarmingly
- Letter to the Editor of an English daily about the harm caused to your minds due to excessive depiction of violence and crime on TV.
- Write a letter to the Editor of English daily about the problems created by uncountable hawkers in railway platforms and trains
- Letter to the Editor of a newspaper expressing your opinion about how the poor drainage system of Kolkata waterlogs the city whenever it rains heavily and causes extreme trouble for the people
- A proposal was made by the transport Department for the removal of trams from the Kolkata roads. A survey conducted pointing out that the trams must be retained. or, Write a letter to the ‘Statesman’ giving your views for or against stating justifiable reason for your opinion.
- Letter to a national daily about the misuse of funds and neglect of priceless historical monuments in and around your city
- Letter to the Editor about misuse of funds to hold Indian festivals
- Letter to the Editor regarding reduction of interest rates for schemes affecting senior citizens
- Letter to the Editor to publish information regarding the fatal disease-cancer
- Letter to the Editor expressing views on the issue of mindless violence spreading in the society today
- Letter to the Editor regarding forceful polling and illegal campaigning by political parties during state election
- Letter to the Editor about our fight against corruption and fate of tainted ministers
- Letter to the editor about consumer movement against marketing and adulteration
- Write Letter to the Editor English daily about the evils of dowry system
- Letter to the editor of an English daily stating reasons why plastic carry bags should be banned
- Letter to the Police Station: complaining about the loss of your mobile phone in your area
- Letter to a friend living in a village about the place you live in
- Letter to the Editor of an English daily about the problem of video game addiction in the teenagers
- Letter to the editor for pointing out Indo-Pak bonds
- Letter to editor for expressing your views on modern fashions
- Letter to Editor about the violation of Covid protocols in your locality
- Complaint Letter against snatching and anti-social activities
Letter to Municipal Chairman
- Write a letter to the Municipal Chairman on the spread of Dengue as an epidemic in your locality
- Write a Letter to the chairman of municipality complaining of the poor sanitary condition of the locality
- Letter to the Chairman of Bidhannagar Municipality complaining him about irregular clearance of garbage at Salt Lake.
- Letter to Chairman of Municipality expressing concern about increasing road accidents
- Letter to Mayor making request to involve the representatives of children in the decision making procedure related to children issues
- Letter to Health Officer on Dengue
Letter to Shop –
Letter to Landlord-
Letter to Police Commissioner
Letter to Hotel Manager
En-query Letter
Letter to Health Minister
Letter to Bank/Bank Manager
- Write a letter to the Bank asking for loan application has rejected
- Letter to the Bank Manager requesting a refund for a wrongful charge or deduction by the bank
- Write a letter to the Bank Manager requesting him for lowering the interest rate of a loan applied for
- Letter to Bank Manager informing about death of account holder by the next of kin and ask for a transfer of assets
- How to Write Cancellation of Credit Card Letter Due to Death
- Request Letter Format for Release of Pending Payments
- Letter to Bank Manager for appointment for an education loan to a local bank
Letter to Station IN charge
Letter for Request
- How to Write Request letter for issuance of NOC for Mobile Tower Installation
- How to Write payment release request letter
- Write letter for release of retention money
- Formal request Letter for Tax Exemption from Sales
- How to Write Create a customized letter of request for funding assistance from NGO
- Customize a Request Letter for Advance Remittance Toward Imports
- Letter requesting perform a function to raise funds for the benefit of flood victims of West Bengal
- Letter to the head requesting to make text and reference books available in your school library
Letter for Introduction
- New Account Officer Introduction Letter
- How to Write Letter Introducing Yourself As Replacement To Clients
Letter for Apology
- Create a personalised apology letter by Employee to Accounts Department for causing error
- How to Write formal Apology for Accounting Errors and Past Due Notice that rightly fits in your situation
Letter for Agreement
Letter for Thanks Giving
- Customize a Thank You Letter for Fundraiser Donation
- Write a customised Donation Thank You Letter
- Customize a Thank You Letter for Scholarship to Donor
- Customize and use this Thank You Letter for Sponsorship Donation to express your gratitude in the best way
- Write a Thank You Letter to Church for Donation
Letter for Giving Congratulation
Letter to Supplier
Letter to Accountant
Letter to HR
- Write a letter to HR in order to get advance salary.
- Write a letter to HR in order to get advance salary
- Write a letter to HR requesting long leave
- Write a letter to HR for PF (provident Fund) withdrawal
- Write an offer letter from HR to the candidate
- Write a letter to HR for not attending the office due to lockdown
- You saw an advertisement in a local newspaper regarding the vacancy of an Assistant Manager, Write a letter to the HR Manager, in response to the advertisement to apply for the same post
- Letter to the HR Manager to apply for the post vacancy for a Front Office Assistant in a 3-Star Hotel in your town
Business Letter –
- Letter from a business firm to a customer in reply to his complaint that the goods sent were received in damaged condition
- You were on a business tour to Sikanderabad for four days. During your stay at a local hotel, you had given your clothes to the laundary department for cleaning. After returning home, you noticed that one of your blazers was missing. Write a letter of complaint to the Front Office Manager of the hotel regarding your missing blazer. Also ask him to send it by courier as soon as it is found.
- Write a Letter for attendance and leave approval in an organization
- Write a resignation letter
- You want to start a small business in your area, and for the business, you require a loan of Rs. 10 lakh under the SBI Finance Scheme, with maximum repayment tenure of 60 months. Write a letter to the Manager requesting the loan
OK thank you. my father is principal of BPS ;3