The leave application letter is also called as a formal letter. Leave application is the formal notification of the leave from college, office, hostel etc. Leave application are used to write to the college professor, to the school principal, to the company’s HR, to the government office. The main purpose of the leave applications is to inform someone that you will be not present like in offices, college, school etc. The basic use of these leave applications is to make a formal request to someone for leave. In the leave application, your reason should be clear about why you need to take leave.
Leave application is one type of formal letter which we need to introduce for seeking leaves. We need to ask for leaves from office, college, school and others official organisations with this application. It is certain application for notifying about our necessity for leaves for some particular days. In leave application, we have to address to principal of schools, college, HR team of office, any company, and government officials to ask for their permission. They are the responsible members to inform the entire team and manage our seeking leaves within time. We should strongly mention the reasons of leave and the duration of that leave within letter.
There are different type of leaves exist in official world like casual leave, emergency leave, annual leave, anniversary leave, birthday leave, maternity leave etc. the format of official leave application may differ slightly based upon the purpose and reasons. Leave application can also be in e-mail format that takes less time. One should avoid extra information or unnecessary details within leave application. Leave application for schools has specific format where we need to request for granting the leaves. Leave seekers have to mention the start date and end date of their leave duration clearly in leave application. They have to request the authority for granting their planned leave application. Leave application can be for one day to as many days one need in their important works. They should also mention exact time of when they can join office, school or any official organisation again. As the entire management will be prepared for that specific duration to put works on others. So, it is entirely a crucial responsibility to inform official authority for seeking leaves. In this way, both the management committee and leave seekers remain happy with the peaceful understanding and cooperation between their personal needs and work culture.
Format of Leave Application
Date:
To:
From:
Sub: (write the reason why you need to take leave )
Body of the letter
- Your concern if applicable.
- Applicative manner
- Requesting manner
- Date if applicable
Thank you,
Yours sincerely
(Write name here)
Do’s
1) Write proper reason for why you want to take leave.
2) Be confident while writing the letter.
3) Check your grammatical mistakes while writing letter.
Don’t
1) Don’t write negative information.
2) Don’t use impolite language.
3) Don’t make letters to lengthy.
Leave applications are a part of formal world, in corporate field, school and college applications and much more. When writing these letters the language used should be polite and applicative. Write effective leave applications with the help of newest format provided here and with samples which will help you write best applications and ask for leave.
Leave Application : Example 1
- Write a Leave Application from the hostel due to poor health conditions
Date:
From:
To,
Hostel Guardian
(Name of the hostel)
Date:
Sub: Application for sick leave
Dear,
Sir/Mam
Hello! Sir /Mam. I am writing this letter to inform you about my health which is not well .I am suffering from dengue and will not be able to come to the hostel for a maximum of 12 days. As per my family doctor I should take rest properly before going to college or hostel. Now the doctor will give me discharge on (write the date) from the hospital.
Hence, kindly give me leave from the hostel for the next 12 days, (date) I shall be very grateful to you.
Thank you!(Sir/ Mam)
Yours sincerely
(Write name here)
(Class and school name)
Do’s
1.) Keep your point clear while writings leave letter.
2) Your language should be polite and calm.
3) Remember to use formal language.
Don’t
1) Do not add extra information.
2) Don’t make your letter too lengthy.
3) End your letter passively.
Leave Application : Example 2
- Write a Leave Application at your office to attend your sister’s wedding
Date:
From:
To,
Respect,
Sir/Ma’am
Sub: leave application for sister wedding.
Hello! Sir/mam I a man employee of the company(write company’s name).I am writing the letter to request you to allow me 10 days leave for my sister wedding. I will not be able work from ( start date) to ( (end-date).
I will not be in the office during these dates, but in emergency will be available on my phone or email, so you can easily contact me, sir/ ma’am.
Please let me know (sir/ mam) whether my leave will be approved or not.
Yours Sincerely,
(employee name)
Signature.
Also See: How Sanskriti had written her leave application to her Principal
Do’s
1) Informal letter your added information including address, signature, date should be appropriate.
2) Letter should start with a salutation.
3) Do not forget to state your reason for writing letter.
Don’t
1) Avoid writing long and unnecessary statements.
2) Do not be use impolite or rude language .
3) Don’t use informal language while writing formal letters.
Leave Application : Example 3
- Write an Application for leave for going out of town due to personal reasons.
Date:
From:
To,
Hon. Principle
Sub: leave application for going out of town
Respected
Sir/Ma’am
I am sincerely requesting to you sir /mam.I am going to my hometown because my grandfather died due to sudden cardiac arrest .I have to go out of the station from ( start date) to (end-date). This ia a crucial time where I have to go to my village to attend his funeral.
I have to go to my hometown, soI request you to please permit methe leave.(mention day’s here). Kindly allow me the leave as it is very urgent.
Thank you
Yours faithfully
(Write sender’s name here)
Do’s
1.) Keep your language respectful
2.) Check grammatical mistakes while writing formal letter.
3.) Add only 2 to 3 paragraphs in the body of the letter.
Don’t
1) Do not use familiar language while writing formal letter.
2) Don’t make your letter so lengthy.
3) Don’t use contraction words like abbreviations in formal letter.