Email stands for electronic mail. It is the most preferred letter used for communication because it is cheaper and faster. This type of letter is used in formal, semi-formal as well as and informal ways of expression or writing. There are two types of email writing 1) formally 2) Informally.
- Formal email writing is used for official purposes. This type of Email can be written to office administration school authorities, Government firms, banks, companies etc.
- Informal email writing is used for unofficial purposes. This type of email can be written to our relatives, friends, family, etc. This letter can have informal language and no restrictions.
Format for Email Writing :
To: ( enter mail id of recipient)
Cc: (add people with visible email Id’s)
Bcc: (add people with invisible email id’s)
Subject: Mention the reason for the email.
Body of the Mail
(Write the matter of email explaining the reason and end email with conclusion)
Yours sincerely/ faithfully
Email Writing to a Company regarding Job
- E-mail to a company regarding job application with document attachment
To:( enter mail id of recipient)
Cc:( add people with visible email Id’s)
Bcc: (add people with invisible email id’s)
Date: 1 Feb 2021
Subject: applying for a job to the company(write company name)
Respected sir/mam(write hiring managers name)
I recently came across job on your portal ,which I’m interested in applying for . The position of computer engineer at XYZ company( write company name) your company recruitment completely matches with my qualification and skills and I think I would be a perfect fit for the position as well.
I have recently graduated in computer engineering from ABC college and I am a fresher, I’m currently looking togive my best and work to my full potential so that I can contribute as much possible to the growth of this great brand.
As I qualified computer engineering I am proficient in Python, C++ languages and believe that will prove to be an asset for the company
Please go through the attached cover letter and CV for your consideration. It would be a pleasure if I can hear back from you regarding my job application for(write company name)
Yours faithfully
(Write your name)
Do’s:
1) Present the email with affirmative and positive words.
2) Write the most important information first with clear sentence and direct information.
3) Use simple grammar end language so one can easily understand what are you trying to say.
4) Use separate paragraphs designated to different issues so receiver can easily get the reason for email writing.
5) Subject line is a most important factor in the email writing So give the proper information in subject.
Don’t :
1) Don’t write about irrelevant issues as you are writing a formal letter when job application is considered.
2) Don’t give personal opinions on the company or your previous job as it might create a negative impression on the HR.
3) Avoid using capital letters to write whole words as in emails, this is considered shouting.
4) Don’t use different fonts (the recipient’s computer may not be compatible).
5) Don’t use Italics, it may indicate that the language of letter is informal.
Email Writing to Manager of Company regarding Salary Hike
- Formal mail to the manager / HR asking a salary hike.
To:(enter mail id of recipient)
Cc:( add people with visible email Id’s)
Bcc: (add people with invisible email id’s)
Date: 1 Feb 2021
Subject: Regarding salary hike
Respected sir/mam,( write company managers name)
I am XYZ employee of the company write your (company name) working in the design field of your reputed company since last four years. As inflation is increasing and as per my performance concerned I’m giving distinctive performance throughout 4 years of my journey and so now I would like to request minimum 25% increment as per as my performance is concerned.
These act of yourswill greatly help and motivate me and also increase the morale of the other team member who would like work with great brand like yours and get deserving appreciation and appraisals.
Thanking you in anticipation.
With regards
Yours truly
(Name and signature)
Do’s:
1) Use an informative subject line which will express the intention directly
2) Be polite and use requesting language as it is a requesting type of email.
3) Use simple grammar end language so one can easily understand what are you trying to say.
4) Write the email with proper grammar and check before sending .
5) Subject line is a most important factor in the email writing so give the proper information in subject.
Don’t :
1) Don’t complaint or talk about any other employee or any policy about the company.
2) Don’t give any personal reasons for hike in salary as it will not result in fruitful outcome.
3) Avoid using capital letters to write whole words as in emails, it will sound rude and authoritive from your side which is unnecessary.
4) Don’t use different fonts (the recipient’s computer may not be compatible).
5) Don’t use abbreviations.
Email Requesting for Interview
To:( enter mail id of recipient)
Cc:( add people with visible email Id’s)
Bcc: (add people with invisible email id’s)
Date: 1 Feb 2021
Subject:
Respected sir/mam,( write company managers name)
I am XYZ (write your name) I have done my graduation in physics and have given entrance exam which is required for your requirement of job.
I have got an e-mail for interview but it is kept on hold because of my post- graduation.I sincerely ask you to conduct my interview as I have cleared all the required rounds as per the company protocols and think that I am a better candidate which will enhance the workforce of your company.
I request you now to remove hold from my interview and provide me the opportunity. I have attached my resume below.
Yours faithfully
(Write your name)
Attached resume file
Do’s:
1) Use an informative subject line
2) Write the most important information first
3) Use simple language to communicate and avoid grammatical mistakes.
4) Use separate paragraphs to express different aspects of letter.
5) Subject line is a most important factor in the email writing So give the proper information in subject.
Don’t :
1) Don’t write about irrelevant things like previous interviews or any other issue.
2) Don’t give personal information that you don’t want someone else to know like your family details etc.
3) Avoid using capital letters to write whole words as in emails, this is considered shouting.
4) Don’t use abbreviations as it might make your letter informal.
5) Don’t forget to check BCC and CC so that your email will each the right recipient.
Examples of Email Writing:
- An Email to Your friend congratulating him on his brilliant result in the exam
- Email on Your friend about Your preparation for ensuing HSC Exam
- Email on An Email to Your mother about the preparation for upcoming HSC Exam
- Email on Your friend requesting him/her to send you the routine of the HSC Exam
- Email on Updating father about studies
- Email on Inviting friend to country
- Email on To prepare for examination
- Email on Benefits of sports and games
- Email on Importance of reading newspaper
- Write an email to your friends telling her/him about the celebration of Diwali
- Write an email to your teacher asking for project deadline extension
- Email to your headmaster for a testimonial
- Write an email to appreciate a worker of company for good job
- Suppose you are architect, you have to write an email to client asking him/her suggestion on the plans you have sent earlier
- Suppose, you are a manager of company and you have launched new product which you have to promote, write an email to the client promoting your product, and giving all the information of that product.
- Email on Your friend congratulating him on his getting the first prize in debate competition
- An Email to Your friend congratulating him/her achievement in essay writing competition
- Write an email to your aunty thanking about the party she hosted at her home
- Write an email to your friend telling him/her the experience about the skill you learnt recently
- Write an email to your friend thanking him for inviting you at home to stay in the vacation, and showered lots of love by his family.
- Write an email to your friend who left the studies for business, explain him the importance of studies
- Write an email to your brother and explain him the importance of the discipline.
- Email to editor of the newspaper: for requesting him/her to publish the news Your school has helped a person who has severe disease
- Write an email to your friend who is suffering from overweight, suggest her the best you know.
- Write an email to the newspaper editor to complain about the increasing waste in your locality
- Write an email to notify your friend about the cancellation of 12th Board exam.
- Write an email to your father encouraging him to do social work so that he feels good.
- Write an email to the Head of the outlet inquiring about the procedure to go ahead for summer internship
- Write an email to your elder brother describing to him your first experience of snowfall at a hill station.
- Write an email to your younger brother to give him the right guidance to choose the right career option after class 12th.
- Suppose you have given an interview for a job and you have received an offer letter then Write an email to the manager of XYZ Company that you have accepted
- Write an email to your professor, thanking him for teaching and guidance that contributed to your overall development.
- Email to Father: asking for the permission to go somewhere with your friends in the vacation
- Your friend from Kolkata has invited you to visit her after your examination is over. Write an email to her expressing your inability to reach there.
- Write an email to your mother narrating an incident in which you helped a poor woman.
- Write an email to your school Principal requesting her to take session on Career guidance after 12th.
- Write an email to the principal of your school asking for permission them to organize debate competition in your school on the topic “Television is a boon or not.”
- Write an email to your elder sister giving details of your experience at the Lonavla.
- Write an email to your father to take his approval to join crash course on NEET describing the importance of crash course.
- Write an email to the society secretary of your society complaining about the irregular supply of water in your locality
- Write an email to the Zonal secretary, MSEB complaining about the frequent instances of power failure and request him to restore normalcy in power supply.
- Write an email to your cousin sister as she asked in previous email for advice on the selection of profession.
- Write an email to the secretary of your area seeking permission to arrange small program on children’s day in your area for children
- Write an email to the Editor of newspaper stating your views about the use of mobile is good or not.
- Write an email to your friend stating your views about the miserable condition of old age home you visited in your area
- Write an email to be sent to your mother acknowledging the receipt of the gift sent by her on your birthday.
- Your friend has passed 10th standard examination with distinction. Write an email to him/her congratulating on her/his success
- Write an email to your younger brother advising him to stay away from bad company.
- Write an email to request the Municipal Corporation regarding removal of garbage
- Write an email to the editor of any daily newspaper stating that how much pollution of water is causing in your area, and request him to publish the news in the newspaper.
- Write an email to the editor of newspaper highlighting the road mishap problems in your area.
- Write an email to your friend asking him about the plan of trip to Nagpur.
- Your friend has won a prize in an inter-school badminton competition. Send her an email to congratulate her on her success.
- Write an email to your friend, inviting him to spend his Diwali vacations with you.
- Write an email to your best friend inviting to celebrate your 15th birthday.
- Write an email to your father stating about your needs as you stay in hostel.
- Write an email to your mother asking for the permission to attend the wedding function of your friend.
- Write an email to your parents congratulating them on their 25th wedding anniversary.
- Email to invite Shivaji Junior Science College to a science fair organized at your college
- Write an email to the sport in-charge of your school requesting him to buy some sport material you need.
- Write an email to your class teacher informing him about your illness and asking for leave.
- Email to the principal asking him for the permission to organise one day workshop on the instrument handling in laboratory
- Email to Police Station: as you have lost your bag on the bus stand
- Write an email to your best friend asking her about the doubts you got in physics during studies. Mention specific topic.
- Email to your school principal asking for permission to hold a poster presentation event on the occasion of National Science Day
- Email to the editor of newspaper describing the situation of roads and traffic of your city
- Email to the editor of newspaper requesting him to publish news of your annual gathering
- Thank You Email to manager for selecting you for the junior assistant after an interview
- Email to the business partner for arranging meeting for launching power plant project in your city
- Email to inform your friends about the result of SBI bank is displayed on the website
- Email to your brother advising him to avoid unnecessary use of mobile while studying
- Email to your father telling him about your preparations for the CSIR Net exam
- Email to the Editor of newspaper expressing your views on the increasing pollution due to use of vehicles in large amount
- Email to friends telling him about your holidays you spent on Juhu beach
- Email to friends telling him about your experience and discussing about profit and loss in New Delhi market
- Email to your friends asking him about his work in Myanmar
- Email to office manager giving him complete details of meeting which is going to be held soon in your office
- Email to Health Minister Government of West Bengal, requesting him to improve the unhappy conditions in Government hospitals
- Email to your sister advising him how to overcome shortcomings in English
- Email to principal requesting him to issue a duplicate copy to you as you lost your original leaving certificate
- Email to principal requesting for the better washrooms and drinking water facilities
- Email to principal of your college asking for leave of absence for two months due to illness and permission for the appearance in the final exam
- Email to principal of your college suggesting improvements in the college library
- Email to editor expressing your view on cutting of trees and how it is harmful to life
- Email to manager of sugar factory near your college seeking permission to visit sugar factory
- Email to principal asking for information regarding to course offered in their school
- Email to editor to publish complaint about problems created by the frequent power cuts in your locality
- Congratulate your sister by email as she won first prize in rangoli competition
- Email to your friend who needs a confidence building message
- Email to city newspaper editor to complain about the disturbances caused by the thoughtless use of loudspeakers
- Email to office asking for work from home due to some personal reason
- Email to your friend telling him about your one day tour experience of Darjeeling
- Email to principal of Shivaji high school asking for a teacher vacancy
- Congratulatory email to your elder brother for wedding ceremony
- Email to your friend telling him about your new job experience
- Email requesting your father to buy new smartphone
- Email to your manager asking him for 4 day leave
- Email to your friend asking him about his state of mind during lockdown
- Email to editor about the harm caused to the mind due to violence and crime on TV
- Email to editor of newspaper describing your view on increment in prizes of essential commodities
- Email to Hotel manager asking him for a week off
- Email to headmaster for leave in advance
- Email to your headmaster for a reading room
- Email to headmaster for financial help from poor fund
- Email to headmaster for a seat in the school hostel
- Email to headmaster for enhancing library facilities
- Email to headmaster for permission to go on an excursion
- Email to headmaster for setting up a computer club
- Email to proper authority for repairing a damaged road
- Email to headmaster for holding classes in morning
- Email to headmaster for half holiday
- Email to chairman to sink a tube well in your locality
- Email to headmaster for setting up a common room
- Email to headmaster for transfer certificate
- Email to headmaster to set up a canteen in school campus
- Email to proper authority for relief goods
- Email to proper authority for children’s park
- Email to headmaster asking permission to stage to drama in school auditorium
- Email To advise younger brother for being punctual and sincere in studies
- To know about the admission procedure for overseas students
- Email To inform friend about accepting the invitation of his sister’s marriage ceremony
- Email To tell about a street accident that I have witnessed
- Email To describe the sports day at my college
- Email To describe the annual prize giving ceremony
- To ask friend for returning the book he borrowed
- To inform father about my hostel life
- To invite friend for spending the summer vacation in my village
- To tell friend about the necessity of planting more trees to save the world
- To tell friend about my country
- To explain the importance of co-curricular and extra-curricular activities for my brother
- To share my joys at the win of Bangladesh cricket team
- To tell friend about the importance of group study
- To request friend for attending then marriage ceremony of my elder sister
- To request friend for visiting my native village
- To advise younger sister about being attentive in learning of English
- To advise friend staying in England about adjusting with new place and food
- To inform friend about the foods and food habits of India
- To inform mother about how I am feeling now after recovering from an ailment
- To ask father for some money.
- To advise brother for not wasting valuable time in surfing internet
- To describe co-curricular activities in my college
- To thank friend for his hospitality
- To invite friend for attending the party on my birthday
- To tell friend about the picnic I have enjoyed recently
- To describe my experience of taking food in a Chinese restaurant
- To condole friend for the death of her father
- To ask my friend Anwar for giving up the destructive habit of drug addiction
- To advise younger brother for not adopting unfair means in examination hall
- To invite friend for joining a study tour
- To advise younger brother for attending classes regularly
- To wish friend happiness on the occasion of the New Year.
- To express sympathy for my sick friend in hospital
- To congratulate friend on his success in an international photography exhibition.
- To tell mother about my time spending on surfing the internet
- To thank friend for sending present on my birthday
- To tell friend about my visit to a historical place
- To describe my feelings for getting Durga puja of Kolkata into UNESCO world heritage list
- To invite friend for joining a picnic
- To tell elder brother for bringing some reference books for me
- To ask friend for English suggestion
- To describe the recent fair at my village
- To tell friend about the climatic condition of my country
- To describe the merits of gardening
- To console friend for his failure in examination
- To ask friend about what lessons were taught in class yesterday
- To advise younger brother for being regular in studies
- To explain my experience of a plane journey I made
- To describe my visit to the zoo
- To ask elder sister about what I should do for a good result
- To tell friend about what I will do after HSC examination
- To tell younger brother about the importance of study tour
- To inform a friend of London about Kolkata
- To warn friend for not spending much time on Facebook
- To share my feelings for the launch of GSAT -24 satellite into space
- To describe my visit for Himachal Pradesh
- To ask the director of west Bengal tourism Corporation for the tour details to Darjeeling
- Write an email to your friend thanking him for his hospitality
- Write an email to your pen friend describing your village
- Write an email to your friend inviting him to your sister’s wedding
- Write an email to your friend describing a picnic you enjoyed recently
- Email to your friend describing a visit to a place of historical importance
- Email to the coordinator of an organization to be a volunteer for the event
- Suppose, you are Ayesha. Your younger sister Mim does not know the importance of physical exercise. Now, write an email to her describing the importance of physical exercise
- Write an e-mail to your friend about the importance of games and sports
- Email to your foreign friend telling about Bangladesh and her people
- Email to friend congratulating brilliant success
- Email to younger brother about importance of reading newspaper
- Email to friend informing your preparation for JSC exam
- Email to friend consoling him on father death
- Email to brother about bad effect of smoking
- Email to your friend about prize giving ceremony
- Email to friend thanking him for birthday gift
- Email to younger brother about importance of learning English
- Email to friend about your homeland
- Email to friend asking to return book
- Email to friend how to save yourself from attack of Coronavirus