A congratulatory letter might be part of an informal letter as well as a formal letter. If a letter is written for office employees rewarding him/her on the best performance of the year, If a letter is written by a student to the teacher who is awarded for best teacher of the year etc. these letters are to be written in the formal format.
Formal congratulatory letters are written to
- Office employees or boss.
- Staff of various departments such as teaching, IT department etc.
- Senior faculty on retirement or promotion.
If a letter is written to congratulate your sister, bother, other relative on their performance of education, on their promotion etc. this letter should be written in the informal format.
Informal congratulatory letter is written to:
- Family members.
- Friends on promotion or getting placed.
- Relatives on various occasions.
Format of Congratulation Letters
Congratulatory letters have the specific format as given below.
From
Name:
Address: City, state, pin code
Contact No:
Greetings (dear/loving-add these word if your are writing a letter to a relative),(respected/honourable-add these words if you are writing a formal letter)
Body of the letter
(Body of the letter should be in 3 paragraphs maximum)
Thanking you!
Yours (sincerely–use for formal letter)
(Lovingly- use for informal letter)
Do’s:
1) Add the subject if you are writing a letter in the formal format. If you are writing a formal letter then language should be official.
2) Add receiver address in the letter of formal format.
3) Write the receiver address on the envelope while you are writing an informal letter
4) The subject of letter should be more precisely with genuine words.
Don’t:
1) Don’t use negative words while writing a letter.
2) Don’t write incorrect information including signature, address, Name etc.
3) Don’t make letter too lengthy. It should be written in clear, thoughtful language.
Summary
We all wish that people who are really hard working should get what they desire. With new advancement in technologies and brains, people now congratulate on phones when they cannot meet the person. When you cannot meet the person, the most effective way of congratulating is through a letter which will take just about the same time but will be more effective than a call or message.
Here you will find the format of congratulatory letter as well as three samples of how you can write them according to different situations.
Letter to Congratulate Uncle for the New Opening of Business
From
Name:
Address:
Dear uncle,
How are you? How is my aunt? I hope you both are very good and spending a good time together. We all miss you both. Don’t worry about grandmother and grandfather, they both are good here. Our hometown atmosphere is clean and healthy sotheir health is well.
I am writing this letter to congratulate you on your new business. We all are very happy after listened to this good news. This is a great new to all of us. you always teach us that we must fight to achieve our goals. You did it uncle. We all proud of you.
We are planning to come there on the opening ceremony of your new business.Take care of yourself and aunt. We will meet soon.
Yours lovingly (Write your name)
Do’s:
1) Write an informal letter with unofficial language but your language tone should be polite and calm.
2) Add correct information while writing a letter including your address, receiver address, Name etc.
3) You can add motivational quotes in informal if you are inspiring someone.
Don’t:
1.) Don’t use negative words while writing an informal letter.
2.) Don’t use rude and stressful language. Avoid adding arrogant words in letters.
3.) Don’t write wrong information while writing a letter.
Congratulatory Letter for a Newborn
From
Your Name:
Address: city, state, pin code
Date:
Greetings (dear sister and brother-in law)
It is great news that you became a father and mother.I am writing this letter to congratulate both of you.
I heard that yesterday my sister gave birth to healthy baby girl on 26 January. It’s a very proud moment for all of us that our baby girl comes into the world on Republic day. You both can now call yourselves proud father and mother of a daughter.
I know that you both have been planning a baby for three years. Now the day came finally and god fulfilled your wishes. We all congratulate both of you. We all are too much happy our sister and rother in law..
We are planning to come there in 3days. I am so excited to see our princess.
Do’s:
1) Congratulatory letter is type of informal letter as well as formal letter so you can use official language for formal letter and unofficial language for informal letter.
2) Both language tone should be polite and respectful.
3) If you are writing a congratulatory letter to relative then add receiver address on envelope of the letter.
Don’t :
1) Don’t use rude language while writing a letter.
2) Don’t use slogan, idioms and phrases if you are writing a congratulatory letter to your employee or boss.
3) Don’t write receiver address on envelope of you are writing a congratulatory letter to relatives.
Congratulatory Letter to a Friend on His/Her Wedding
From
Name:
Address: city, state, pin code
Date:
Greetings (dear friend)
Hello dear friend, what’s going on in your new life? How is your new family? Are you going to continue your education after the wedding? I know you will be very happy because you started a new chapter of your life.
I am writing this letter to congratulate you on your wedding. I apologize for I have not come to your wedding because of my examination. I know we were planning that we will enjoyit a lotbut I didn’t come.
Congratulation to both of you for your new life together. I know you will manage all new things which will happen in your life.You are a very bright and ,responsible girl rightfrom the school days. I suggest you don’t take break from education. You should be an independent woman.
Take care of yourself and your new family. I miss you a lot dear. Do try to visit us soon if possible.
Yours lovingly
Do’s:
- If you are writing a letter to your friends you can give them advise, suggestion.
- Add receiver address on envelope of the letter while writing a letter to your friend
- Use polite and respectful language in letter
Don’t:
- If you are writing a letter to your friend don’t write a receiver address in the letter.
- Don’t use rude language while writing a letter to your friend.
- Don’t use wrong information in the letter including your name, address, Date etc.
To See various types of Congratulation Letters, Click Below –