In Business Field and Struggling to Write a Letter? Check Out Samples, Precautions and More to Write Effectively
Business letter is the type of formal letter. This letter used to write from one company to another company or company to their employees.
Business letter used only for official purposes so this letter can be written in professional manner. Salutation ending should be official ,your purpose of the letter should be clear through simple and targeted language.
You can start writing the letter with “I am writing in reference to……” and from there communicate only what you want to say.
Each section of your letter should be arranged to the appropriate format starting with your contact information, Address, name and that of your recipient’s, official salutation, subject, the body of the letter, ending and your signature.
Format of Business Letter:
From
Your name:
Your Job position:
Your company name:
Your company’s address: (city, state, zip code)
Your contact number:
Email Address:
To
Their name:
Their job title:
Their company:
Their Company’s Address: (city, state, zip code)
Salutation (dear/Mr./Ms./Dr.(last name))
Sub: (write purpose of the letter)
Body of the letter
(Write body of the letter minimum two paragraphs)
Respectfully yours/cordially/sincerely
[Name and Signature]
Do’:
1) Choose professional greeting while writing a business, letter like Mr./Dr./Ms. If you are writing this letter less formally then you can use dear.
2) Your added information should be correct and valid.
3) Use polite language in the letter, it should be in a respectful manner.
Don’t:
1) Don’t apologize while writing a formal letter.
2) Don’t forget to make your signature, it is valid proof of your position.
3) Don’t make body of the letter too lengthy, it should be in 2-3 paragraph only. Your added information should be clear that gives your reader a full understanding of your objectives but avoid to use needlessly sentences.
Business opening and writing letters in this field to corporate companies or employees both are difficult and requires a lot of attention. This page specifically contain letters that are used to communicate when business is considered. There are various types of letters which can be written in business format such as company to company, company to employees, business proposal and much more. We hope to provide all types of help when business letters are considered and provide with Dos and DON’Ts which will help in writing the letter precautiously.
Writing a business letter to another investor regarding investment in your business
Format of business letter:
From
Your name:
Your Business name:
Your Business address: (city, state, zip code)
Your contact number:
Email Address:
To
Investor name:
Investor address :(city, state, zip code)
Date:
Greetings(Mr./Ms. Write investors name)
Sub: Regarding investment in your business.
It has been brought to my attention that you are a strong investor in local businesses. I am running a cloth businessfrom the city……( write your city name) but demand for my business has become much more than I expected and I would like to expand my business.Customers are happy to able to offer this option and I have been asked to supply to other local shops also.
I can create a smoothly run business that would give substantial financial benefits to both of us if you will invest some money in my business.
I am looking forward positive reply from your side
Thanking you in anticipation.
Yours faithfully
(Name of the sender)
Do’:
1) Write the purpose of your letter loud and clear.
2) Write all the address and name details correctly and check again.
3) Use polite and meaningful language to attract the investor towards your business.
Don’t:
1) Do not make grammatical mistakes, check the letter again before sending.
2) Do not forget to mention the correct designation of you in your company as it will effect the letter.
3) Do not use any rude language as you are inviting them for investment.
Writing a Letter to Client regarding delay of Products
From
Your name:
Your Job position:
Your company name:
Your company’s address: (city, state, zip code)
Your contact number:
Email Address:
To
Client name:
Client address: (city, state, zip code)
Date:
Greetings (Mr./Ms. Write receiver last name)
Sub: Regarding the delay of product shipping.
We hereby write to inform you that your order no.(write your order no) which was due for delivery on (____) would be able to late for few days.
Due to the high season, We have received many orders. Some of these were very urgent orders to complete without any delay. Concerning your previous conversation, we think you will not have any delay issue so we kept your order on hold. We will update you regarding the confirmed date of delivery soon. However I assure you that your delivery order will be completed within a week.
We apologise for the inconvenience caused .Looking forward to your co-operation in fulfilling the order as soon as possible.
Thanking you
Yours truly
(Write your name)
Do’:
1) Mention the order number as it will help in tracking for the customer.
2) Apologise in the starting itself so that the reader will get a clear idea why the letter is being written.
3) Use polite language in the letter, it should be in a respectful manner.
Don’t:
1) Do not use rude language as you are apologising.
2) Do not forget to mention correct details of the customer.
3) Do not hide the exact issue behind the delay to maintain transparency with the customer.
Important Links:
- You want to start a small business in your area, and for the business, you require a loan of Rs. 10 lakh under the SBI Finance Scheme, with maximum repayment tenure of 60 months. Write a letter to the Manager requesting the loan
- Letter to the manager requesting a loan of Rs. 70 lakh under Partnership with OEM (Original Equipment Manufacturer) for the purchase of machines and equipment
- Letter to Bank Manager: You happen to know that SBI offers Finance schemes for sustainable development, which includes cleaner production and energy efficiency in MSMEs. You have a keen interest in establishing an MSME on its basis. Write a letter to the Manager requesting him/her to provide you with full details about the scheme.
- Letter to the Sales Manager, Aparana Publishing House, Delhi placing an order for books (minimum four titles) for your school library. Invent the necessary details
- Letter to Sports shop placing an order for sports articles to be supplied to Your school